Directory information or information from an eligible student’s education record, that can be disclosed without the student’s written permission, as defined in 20 U.S.C. §1232g(a)(5)(A) and adopted by the college, includes:
- The student’s name
- Address
- E-mail addresses
- Telephone listing
- Major field of study
- Dates of attendance
- Enrollment status (full-time or part-time)
- Degrees and awards received
- Dates of degrees, honors, and awards
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
Students have the right to withhold disclosure of such Directory Information upon submission of an Authorization to Withhold Directory Information form, which is available from the Registrar.
At the post-secondary level, parents have no inherent right to inspect a student’s educational records. The right to inspect is limited solely to the student. Records may be released to parents only if one of the following conditions has been met:
- through written consent of the student,
- in compliance with a subpoena,
- in connection with some health or safety issue (as determined by the college), and
- by submission of official evidence, i.e. a Federal tax return transcript, that the parents declare the student as a dependent on their most recent Federal Income Tax return (Internal Revenue Code of 1986, Section 152).
Parents cannot assume that because their tax returns have been submitted to the Financial Aid Office, that the determination of “dependent” status is resolved. If a parent is requesting access to a student’s records, a recent Federal tax transcript must be submitted along with the request to the Registrar.