Approved Grading System
(Note: students should check course outlines for exact grading policy for each course)
|
Grade |
Definition |
Quality Points |
|---|---|---|
|
A |
High Achievement |
4.00 |
|
A- |
|
3.67 |
|
B+ |
|
3.33 |
|
B |
Good Achievement |
3.00 |
|
B- |
|
2.67 |
|
C+ |
|
2.33 |
|
C |
Satisfactory Achievement |
2.00 |
|
C- |
|
1.67 |
|
D |
Minimal Passing Grade. Does not indicate the ability to succeed at a higher level. |
1.00 |
|
F |
|
0 |
|
S |
Satisfactory. This grade is given to students who satisfactorily complete all course work in certain credit or non-credit courses as approved by the Dean of Academic Affairs. | |
|
S^ |
Satisfactory. This grade is given to students who satisfactorily complete all course work in certain transitional courses. | |
|
ST |
Satisfactory testing to next level (transitional courses only). | |
|
U |
Unsatisfactory. This grade is given to students who do not satisfactorily complete all course work in certain credit or non-credit courses as approved by the Dean of Academic Affairs. | |
|
W |
Student-initiated withdrawal from a course. This grade carries no penalty in the calculation of the student’s GPA. | |
|
I |
Incomplete. A temporary grade issued by an instructor when a student has not completed course requirements due to illness or extenuating circumstances and when the instructor believes that the course requirements can be completed. Arrangements to complete the course must be made by contract between the student and the instructor prior to the final grading period. The course work must be made up within 60 days from when final grades are due in a given semester or session, or the grade of I will automatically become a grade of F. |
|
|
AU |
Available only to those students registered as audit students. | |
Computation of Cumulative Average
Multiply course credits by quality points for grade received in the class; add total semester hours; add total points generated. Divide the total quality points by total semester hours. The result is the cumulative grade point average.
Warning Notices
Students who are not making satisfactory progress in particular courses or who are on track to receive D or F grades may receive a notification indicating unsatisfactory progress. These grades are not entered on the transcript and are used for guidance purposes only.
Final Grades
Unofficial transcripts are accessible through Banner Self-Service for current students or upon request to Records and Registration, provided there are no outstanding obligations.
Transcripts
Official and student copies of transcripts will be issued at the written request of the student. Current students may request a transcript using Banner Self-Service. Alumni may obtain a Transcript Request form from the College website or from the Office of Records and Registration. If the student is in good standing with all college offices and does not have any financial holds, the request will be granted. Allow approximately seven to ten days for processing.
Repeating Courses
A student may repeat any course a maximum of one time, except with the permission of the Dean of Academic Affairs A grade of W counts as an attempt. A course in which a grade of C or better is received can be repeated only with the permission of the Dean of Academic Affairs. The original grade will remain on the student’s transcript; however, the last grade earned will be used in computing the student’s cumulative grade point average. This rule also includes any transfer courses that are considered equivalent to a C-GCC course.
Only students repeating courses with the grade of F can include those courses in their full-time status for TAP eligibility.
Change of Grade
Students wishing to appeal a grade must do so no later than one year after completion of the course.
Semester Credit Hour
A semester hour is an academic unit earned that represents one hour of lecture or a minimum of two hours of laboratory per week for fifteen weeks.
Change of Curriculum
Students wanting to change curriculum should discuss the change with their academic advisor and then secure an application to change curriculum from the Office of Records and Registration and/or academic advisor. It is the student’s responsibility to submit approved paperwork in order to request a change of curriculum. A student who changes curriculum will be bound by the graduation requirements of the catalog current at the time of the change. Students who change curriculum and who have transferred credits from another institution must request a new transfer-credit evaluation.
All requests to change curriculum will be reviewed to determine eligibility for entrance into new curriculum.
Discount Grades/Fresh Start
Discount Grades/Fresh Start is a one-time only opportunity for students to have a previous eligible grade removed from cumulative GPA calculation, while retaining the grade in educational records.
A student student may petition to discount grades of C- or lower from their cumulative grade-point average. For the petition to be considered the following eligibility requirements must be met.
- The student must not have enrolled for credit-bearing courses at Columbia-Greene Community College for at least 6 consecutive Fall and Spring Semesters prior to application.
- Upon re-entry, students must complete a minimum of 12 academic credits and earn a 2.0 GPA (minimum) during the semester(s) necessary to complete the credits.
- The courses have not been used to certify a previous CGCC degree completion.
Once these criteria have been met, the student should adhere to the following application process:
-
The student must first meet with an Academic Advisor to confirm eligibility and discuss any other available options, i.e. repeating courses, changing majors, etc.
-
If the student is eligible, they should work with the Advisor to complete a Fresh Start Application. Once the application is satisfactorily completed, the Advisor will endorse it.
-
The Application should be submitted to the Registrar for Initial Review/Approval. If approved, the application will be submitted to the Dean of Academic Affairs for Final Approval.
-
Written notification of the final determination will be provided to the student within 15 business days of submission to the Registrar. If approved, the identified courses will be discounted from the student’s overall GPA. Additionally, the courses will be marked with an asterisk (*) on the transcript.
-
A written explanation will be provided if the application is denied, and the student will have 10 business days to appeal in writing to the Dean of Academic Affairs. The Dean of Academic Affairs will then review the appeal and respond within 15 business days. The determinations issued following appeal are considered final.
Discounted courses will still enter into Federal Financial Aid calculations for credits attempted.
Any grades so discounted will remain on the student’s transcript but will not be used to compute the cumulative average.
There is no guarantee, expressed or implied, that the Fresh Start policy will be recognized by any other college or university.
Dean’s List and President’s List
The distinction of Dean’s List is awarded for a grade point average of 3.25 or higher. President’s List is awarded for a minimum grade point average of 3.75.
Any student, full or part-time, who demonstrates either of the above levels of achievement during any given semester, will automatically be placed on the Dean’s or President’s List for that semester.
To qualify for these honors, the student must complete a minimum of 6 semester hours of college-level courses per semester. These college-level courses must earn quality points towards their GPA and does not include transitional courses. The student must have no failures, repeats, or incomplete grades within the semester under consideration.
Good Academic Standing
A matriculated student is considered to be in good academic standing at the end of a term and for the subsequent term if the cumulative GPA is 2.0 or higher.
Academic Progress
A student is considered to be making satisfactory progress if a cumulative GPA is maintained above the level of dismissal defined in the table below.
Academic Progress Charts
|
Semester Hours Attempted |
Academic Warning |
Probation |
Dismissal |
|---|---|---|---|
|
Average is Between: |
Grade Point Average is Less Than: | ||
|
0–13 |
1.00 - 1.99 |
1.00 |
–– |
|
14–24 |
1.50 - 1.99 |
1.50 |
1.00 |
|
25–38 |
1.75 - 1.99 |
1.75 |
1.25 |
|
39–54 |
1.90 - 1.99 |
1.90 |
1.50 |
|
55+ |
–– |
2.00 |
1.75 |
Total credit hours above include only those attempted at C-GCC. Although not normally included in the calculation of a student’s grade point average, for purposes of determining academic progress, satisfactory and unsatisfactory grades will be equivalent to a grade of C and F, respectively.
Probation
In some instances, the college may define a student as being “on academic probation.” Academic probation, including any accompanying constraints on a student’s activities (e.g., varsity sports, student senate), is intended as an educational tool to encourage greater effort by a student who appears to be having difficulty meeting certain academic standards. Being on academic probation may prevent a student from registering for academic course work as a matriculated student if certain conditions are not met.
Matriculated students placed on probation will generally not be allowed to register for more than 13 semester hours. Transitional skills course work will be included in the calculation of the grade point average when determining probation status.
Dismissal
(Unsatisfactory Academic Progress)
Matriculated students are recommended for dismissal when, in the opinion of the college, they fail to demonstrate the ability and interest required for successful completion of a given program and are not considered to be in good academic standing.
A dismissed student will lose matriculated status and has the following options:
- Continue as a part-time, non-matriculated student until the criteria for satisfactory progress are met with a minimum of 6 credit hours, and then seek readmission.
- Appeal the dismissal. If the dismissal is upheld, the student cannot be considered for readmission until the criteria for satisfactory progress is met, as described in paragraph 1, above.
- A student who has been academically dismissed two or more times will be denied the opportunity to appeal until the student returns on a non-matriculated basis, completes a minimum of six credit hours per semester for two consecutive semesters, and earns a GPA of 2.0 or higher in each semester.
Academic Appeals
If a student fails to meet the requirements of good academic standing and believes that extenuating circumstances contributed to this failure, the student may appeal dismissal and apply for reinstatement to matriculated status. The student must file a written appeal with the Dean of Academic Affairs by the date indicated in the notification. A hearing will be granted by the Academic Appeals Subcommittee at the earliest possible time. If reinstatement to matriculated status is conferred, the student will be placed on academic and federal financial aid probation and required to follow an academic plan designed to return the student to good academic standing by a specified point in time. If the student does not meet the requirements of the academic plan, the student will be dismissed and will lose eligibility for all federal financial aid, including student loans, again. New York State financial aid awards have separate criteria for reinstatement of eligibility following academic dismissal.
Academic Grievance Procedure
A student with a complaint against an instructor regarding a grade or academic misconduct should make the complaint to the particular instructor within twenty days of receiving the grade or alleged misconduct. The student and the faculty member should attempt to resolve the difference informally in a manner acceptable to both.
Change of grade grievances will not be accepted after one year of receiving the grade in question.
If, after meeting with the faculty member, the student still believes that the situation has not been resolved, he/she is advised to meet with the appropriate division/department head. If necessary, the appeal may then be forwarded in writing by the student to the Dean of Academic Affairs for consideration and resolution. If the issue is still not resolved satisfactorily by the Dean of Academic Affairs, the student may appeal directly to the President of the college for a hearing. The decision of the President is final.